There are several system jobs in Agresso HRM talent management portal that are really powerful and useful. In this blog I will walk thru each of them and what their general functionality is.
First go to the jobs under System Administrator/General Schedule System Jobs to get the list of available jobs in your portal.
Click on Add Schedule
Under type you can se a list with the jobs:
- NextLearn.CompetencePortal.Action.Competence.SignOffNotifier
- NextLearn.CompetencePortal.Action.Competence.UserCompetenceExpirationNotifier
- NextLearn.CompetencePortal.Action.News.NewsMailJob
- NextLearn.CompetencePortal.Action.Reports.RSOrphanSubscriptionsRemover
- NextLearn.CompetencePortal.Integration.FileIntegrationJob
- NextLearn.CompetencePortal.Model.Competence.ProcessCompetencePrecondition
- NextLearn.CompetencePortal.Model.Contracts.B2bAccessUpdateJob
- NextLearn.CompetencePortal.Model.Evaluations.EvaluationReminderJob
- NextLearn.CompetencePortal.Model.Learning.ReservationReminderJob
- NextLearn.CompetencePortal.Model.Learning.OccasionReminderJob
- NextLearn.CompetencePortal.Model.Learning.NoticeSenderJob
- NextLearn.CompetencePortal.Model.Mpsync.MpSync
- NextLearn.CompetencePortal.Model.Survey.SurveyTestMailNotifier
NextLearn.CompetencePortal.Action.Competence.SignOffNotifier, KP
This job notifies the the manager of the employee that needs a signoff on a competencies, with a email and attachment that there is signoff awaiting for that person. The look of the of the attachment can be customized with a reporting services report and the report that is to be run is specified in the job parameter.
NextLearn.CompetencePortal.Action.Competence.UserCompetenceExpirationNotifier
This job sends out notification email when a competence is about to expire, the recipients for this are:
- user
- Manager
You can specify a number of parameters on this job apart from the standard “when” to run it.
| Parameter | Description |
| Report name | The file attachment on the email this file contains the actual competencies about to expire |
| Used for system role | What users should get reminders? |
| Executes X days before expiration | How long before the competencies is about to expire should the notification go out. |
| Stored procedure | What data should we look at, when sending out this notice? |
| Email body/Email text | textual content of the email, only one language |
NextLearn.CompetencePortal.Action.News.NewsMailJob
The newsmail job processes all the news that you have chosen to send out as email when you created the news under News and information. This job doesn't have any properties.
NextLearn.CompetencePortal.Action.Reports.RSOrphanSubscriptionsRemover
If you are using reporting services subscriptions, the SQL server and Reporting services engine adds System Sql server jobs that you might want to clear after execution. If you want the talent management portal to handle that for you enable this job.
NextLearn.CompetencePortal.Integration.FileIntegrationJob
This job automates the process of importing files, if you i.e want a integration with SAP or Agresso to synchronize users you can either set a ftp or a network share and the portal will automatically import any files ending up in this folder.
Files that can be automated are any file you can manually import in the portal The file structure for each of these files should be as a manual import and I refer to those guides for the actual file contents.
Parameters when importing:
Setting: You can chose what setting to use, default or any other installed (these settings are usually developed by us, and large enough for its own blog). Standard will suffice for the majority of you.
File format: The type of file you want to automate and that the job can expect, excel (2003), csv, or XML.
XSL parameters: if the setting supports parameters you can set them here (default has none). I.e specific orgid etc.
File path: Physical path of the file to be imported, i.e c:\integrationfiles\users\
Windows username/password: If IIS doesn't have access to the above path, specify user and password for a user that has.
Email reports to: If you want an email summarizing the result of the import specify you email here.
NextLearn.CompetencePortal.Model.Competence.ProcessCompetencePrecondition
This is a job that you can set up to run if you i.e change preconditions for a competence, have competencies/courses that expire. This job will then go thru all preconditions at intervals you specify. Process competence preconditions by calling job_processcompetenceprecondition.
- CompetenceCode and UserName are optional. If set only that competence and/or user will be processed
- if SetMissingInactive is set; competence elements will be set as inactive if preconditions are not fulfilled and was previously fulfilled and element has inactive flag.
- if SetFulfilledActive is set; competence elements will be set as active if preconditions are fulfilled and was previously not fulfilled and element has inactive flag.
- if SetFulfilledValidDates is set; valid from and to dates will be set if preconditions are fulfilled and was previously not fulfilled and element has valid dates. Valid from will be set to today's date, and valid to will be set according to expiration time on element.
NextLearn.CompetencePortal.Model.Contracts.B2bAccessUpdateJob
If you are using filter in your configuration this job should be set to handle organizations changes etc.
NextLearn.CompetencePortal.Model.Evaluations.EvaluationReminderJob
Scheduled Job that emails user and manager X days before an Evaluation meeting
Parameters:
- Numberofdays: The number of days before the meeting that the mail is sent out.
- NextLearn.CompetencePortal.Model.Learning.ReservationReminderJob
Sends out reservation reminder job, all the mails and content of the email is with the other Reservation email settings in application config. The property for this job is the expression editor where you can specify What, When and to whom you want to send emails just like the activity groups or user groups.
NextLearn.CompetencePortal.Model.Learning.OccasionReminderJob
This job is a very good feature where you in essence can specify your custom report to run on a reservation and mail the result to either a specific email address and/or keywords:
- enrolled
- enrolledby
- manager
- supplier
- activity (aka activity.email)
- administrator
- enrolledbyunlessmanager
- cancellationprocessor
- enrolledbyunlessmanagerorsupplier
- topmanager
- assistant
NextLearn.CompetencePortal.Model.Learning.NoticeSenderJob
This job automates the process of sending out reservation/booking documents you find under Documents.
It has the same expression editor, and recipient logic as the other notice mails.
NextLearn.CompetencePortal.Model.Learning.processcompletedactivities
Processes completed activities:
The processing includes:
- setting expiration date on reservation (all booked acts.) and applicationuser (non-booked web-based acts.) tables
- assigning goal competences and profiles to users (including expiration date)
- calculating fulfillment for users profiles (including expiration date) Activity Code and Supplier Code are optional.
If set only that activity will be processed. Note that setting only Supplier Code does nothing.
NextLearn.CompetencePortal.Model.Mpsync.MpSync
This job is only needed if you are integrating with the Competence Marketplace. If its enabled it will sync users and organizations up to the marketplace.
NextLearn.CompetencePortal.Model.Survey.SurveyTestMailNotifier
This job sends out the reminders that you should conduct a survey that you have been assigned. The actual mail contents and format is configured in application config.
Summary
While this was a pretty long blog, it summarizes the different jobs in Talent Management Portal and job scheduler interface is pretty easy to implement and is an excellent way of extending/customizing the portal even further. Next blog will be about exposing our goldmine user and organization data to any application thru a programmable interface.
Good luck with your configuration
